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Data Protection and Freedom of Information

Data Protection

The de Ferrers Trust is committed to a policy of protecting the rights and privacy of individuals in accordance with the Data Protection Act 2018.  Our policy can be located in our policy section.  The Trust has appointed a Data Protection Officer namely John Walker of J. A Walker Solicitors.  

Consent

The Trust will seek consent from staff, volunteers, students, parents and carers to collect and process their data. The reasons for requesting the data (and how it will be used) will be made clear.

There are contractual, statutory and regulatory occasions when consent is not required. However, in most cases data will only be processed if explicit consent has been obtained.

Consent is defined by the GDPR as “any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her”.

Privacy Notices which detail how we manage personal data can be located below

Obtaining clear consent and ensuring that the consent remains in place is important for the Trust.

For Students and Parents/Carers

On joining an academy within the Trust you will be asked to complete a form giving next of kin details, emergency contact and other essential information. You will also be asked to give consent for the use of that information for other in Trust purposes, as set out on the data collection/consent form.

The contact and consent form will be reviewed on an annual basis. It is important to inform the Academy/Trust if details or your decision about consent changes.

Pupil consent procedure

Where processing relates to a child under 16 years old, the Trust will obtain the consent from a person who has parental responsibility for the child.

Pupils may be asked to give consent or to be consulted about how their data is obtained, shared and used in certain situations.

Withdrawal of consent

Consent can be withdrawn, subject to contractual, statutory or regulatory constraints. Where more than one person has the ability to provide or withdraw consent the Academy will consider each situation on the merits and within the principles of GDPR and also child welfare, protection and safeguarding principles.

In order to withdraw your consent you must complete the appropriate form located below.  

Subject Access Requests 

Individuals can ask for copies of information that is held about them or a student for whom they have parental responsibility by way of a Subject Access Request (“SAR”).  Please refer to the Trust’s Subject Access Request Procedure and Protocol which is published below.  

Freedom of Information 

The de Ferrers Trust is subject to the Freedom of Information Act 2000 (FOI) as a public authority, and as such, must comply with any requests for information in accordance with the principles laid out in the Act.  Please see our policy which is located in our policy section for details as to how to make a request.

The Trust lead for Data Protection and Freedom of Information is the Director of Governance and Compliance.  She can be contacted via email at MATOffice@deferrerstrust.com, via post at The de Ferrers Trust, St Mary's Drive, Burton on Trent, Staffordshire, DE13 0LL or via telephone on 01283 372600.